Follow

How to send from an email alias in Outlook 2007

If you have an email alias, you can configure Outlook 2007 to use that email address as the reply-to address when sending email.

Example of When to Send From an Email Alias

Tony Tester's department has the email alias, testing@mailhost123.com. Tony receives email sent to testing@mailhost123.com in his regular tony@mailhost123.com account. When he replies to those emails, he wants the messages to come from testing@mailhost123.com instead of from his personal email account. Outlook can be configured to do this for Tony.

Configure Outlook 2007 with an Email Alias Account

To configure Outlook 2007 so you can send email from an email alias, do the following:

  1. Launch Outlook 2007.
  2. Click Tools > Account Settings...
  3. Click New...
  4. Select Microsoft Exchange, POP3, IMAP, or HTTP and click Next.
  5. Select Manually configure server settings or additional server types and click Next.
  6. Select Internet E-mail and click Next.
  7. Complete the Internet E-mail Settings page as follows:
    • Your Name: Type a name for the email alias. This name will appear when you send email using the alias.
    • E-mail Address: Type the email address for the email alias.
    • Account Type: Choose POP3.
    • Incoming mail server: pop.mailhost123.com.
    • Outgoing mail server (SMTP): smtp.mailhost123.com.
    • User Name: Your email address NOT the alias address (i.e. tony@mailhost123.com)
    • Password: Your email password and check the box next to Remember password.
      • Click the More Settings ... button.
      • In the Internet E-mail Settings window click the Outgoing Server tab.
      • Check the box next to My outoging server (SMTP) requires authentication.
      • Click OK to return to the previous window
  8. Click Next and then click Finish.
  9. Within Outlook, click Tools > Options....
  10. Click the Mail Setup tab.
  11. Click Send/Receive....
  12. Select the group named All Accounts and click Edit....
  13. Select the new email alias account from the list on the left.
  14. Then remove the check mark from the box labeled, Include the selected account in this group.
  15. Click OK. Then click Close. Then click OK.

Outlook 2007 is now configured with an alias address you can use to send email, but you need to create a rule to copy sent messages to your regular account's Sent Items folder.

Send a Test Email and Specify Sent Items

The first time you send an email with your email alias, Outlook will ask where you want to store a copy of the sent message. You've already created a rule to copy sent emails into your Sent Items folder on your regular account, but Outlook will still ask you what you want to do the first time. It's also a good idea to send a test email to verify that everything is working the way you expect it to.

To send a test email using the alias address and specify your Sent Items folder, do the following:

  1. Click New to compose a new email message.
  2. Click the Account drop-down menu located beneath the Send button.
  3. Select the alias address from the list of accounts.
  4. Compose a test message and send it.
    • Send the test email to yourself or to a coworker to confirm it is working as expected.
  5. When you click Send, you will get a message that says, You have not chosen a folder to save copies of your sent messages for this e-mail account. If you do not choose a folder, copies of your sent items are only saved locally in the default Outlook Sent Items folder.
  6. Click Use Default Folder.

Send Email using an Email Alias Account

To send email using the alias address, do the following:

  1. Click New to compose a new email message.
  2. Click the Account drop-down menu located beneath the Send button.
  3. Select the alias address from the list of accounts.
  4. Compose your message like normal and send it. The email will be sent from the address you selected.
Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request

2 Comments

  • 0
    Avatar
    Jacob-CORE

    For other devices and programs that can use SMTP, what do you input/select:

    (1) outgoing server port (25)?

    (2) encrypted connection (SSL)?

    (3) use Microsoft's Secure Password Authentication (SPA)?

  • 0
    Avatar
    Sally Depp

    Video http://www.youtube.com/watch?v=LThastLV_yg might be useful for new outlook user who wants to know how to create and delete email alias

Please sign in to leave a comment.
Powered by Zendesk